Processing a payroll takes enables the client, as well as the payroll manager have visibility over the payroll and the steps involved to complete. In addition to this, it clearly defines what state the payroll is at and what action (and by who) is needed to progress it
Pay Run Steps
Your payroll manager will collate all the submitted changes for a given pay run and prepare. Once they have prepared your pay run, they will make it available for you to review and approve
Review & Approve
A review step for the client to ensure that all employees are paid accurately. If any changes are required, they need to communicate those with their payroll manager and then review again. Once satisfied with the payroll, they must approve the pay run in order for it to be finalised
Below is the home page which shows any open pay runs. For pay runs which are in the Approval Due stage, you can select and review the pay run details
When a pay run is selected, it brings up the pay run details page which shows all employees included in this pay run.
You can also drill into any employees to see a full breakdown of what that employee has been paid. Once satisfied, you can Approve (or Reject) the pay run
Pay Run Processing
This is the stage when the payroll manager has received approval from the company administrator and finalises the payroll
Pay Run Complete
It is at this point you pay run has been completed and closed. The relevant reports and bank file will be made available for you to access
Reports
Reports which have been generated post pay run are available within the Reports menu. By accessing this you can generate reports as you need
Pay Your Employees
Upon completion of your pay run, the bank file will be made available for you to download. From here, you continue your regular process of uploading into your banking software